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When I Work Scheduling: sourced case studies

Every documented customer result that used When I Work Scheduling, each traceable to its original published source.

$10,000
saved in annual overtime
Hospitality & Food Service

Blue Plate Catering saved $10,000 in annual overtime after switching from Excel to When I Work

Blue Plate Catering · Sourced July 31, 2026
<15 min
to build a week-long schedule
Entertainment & Recreation

Braemar Golf Course builds week-long schedules for 150+ staff in under 15 minutes with When I Work

Braemar Golf Course · Sourced July 31, 2026
10
hours saved weekly
Healthcare

Brookdale Senior Living saves 10 hours a week with When I Work Document Storage

Brookdale Senior Living · Sourced July 31, 2026
94%
task completion rate
Hospitality & Food Service

Castle Board Game Cafe reached a 94% task completion rate with When I Work Tasks

Castle Board Game Cafe · Sourced July 31, 2026
4
hours saved weekly
Education

Mathnasium cut weekly scheduling to under an hour, saving 4 hours a week with When I Work

Mathnasium · Sourced July 31, 2026
12
hours saved weekly
Entertainment & Recreation

Northland Kart Kountry cut weekly scheduling from two days to a few hours with When I Work

Northland Kart Kountry · Sourced July 31, 2026
40%
of workday freed from email scheduling
Education

Queensland University of Technology reclaimed 40% of the day from email scheduling with When I Work

Queensland University of Technology · Sourced July 31, 2026
95%
task completion rate
Education

Sault College hit a 95% task completion rate and saved 4 hours a week with When I Work Tasks

Sault College · Sourced July 31, 2026
90%
reduction in scheduling time
Education

San Jose State University cut scheduling time 90%, from 20 hours to 2 hours a week, with When I Work

San Jose State University · Sourced July 31, 2026
50%
reduction in scheduling time
Beauty & Wellness

The Glow Lounge cut scheduling time 50% while scaling to four salons with When I Work

The Glow Lounge · Sourced July 31, 2026